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How To Write A Late Payment Appeal Letter

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    When you sign an agreement with a lender or a landlord, you agree to pay bills or rent on a specified date. Although extensions can be made, this is only possible through a formal communication. A valid reason must be given for a borrower or tenant to be allowed the extension. When this not done, there is always a fine or punishment. Nevertheless, this can be appealed through a late payment appeal letter.

    Express your concern

    Let the reader see that you are concerned about the fact that you have not made the payments yet. Express your reasons in brief for being unable to pay the bills.

    Give details

    Give the reader more details of your predicament that has made it hard for you to pay the amount you owe them. Be clear and concise in your explanation. Also make sure that you accept that you have violated the agreement.


    Give the reader your view of what you think should be done to resolve the problem. Let them see when you intend to make the payment. You can also give details of the measures you have put in place to make sure that this does not happen again.

    Example Of Late Payment Appeal Letter

    Jin & John Retailers,
    5769, Riverside Street,
    46th Street, Miami,

    Sales Manager,
    Biscom Suppliers,
    8679, Downtown lane,
    5th Street, Miami,

    Dear Sir/Madam,

    Re: Appeal For Late Payment

    We are concerned that we have not been able to meet the payments for the package (reference details) supplied on (supply date). We have also realized that you have raised your concern about the same. We apologize for not having been able to pay on time for this package as per the agreement.

    Over the recent past, our company has had financial problems. This has made us unable to pay for this package as we hoped we would. We also laid off out financial officers due to some internal issues. Nevertheless, this issue is being looked into and soon you will receive payment for this package.

    Once again, accept our apology as we look forward to a better and lasting working relationship. We appreciate your understanding and help that you have always given us.

    Thank you in advance.

    Yours Sincerely,
    (Name and position held in the company)

    Click here if you are looking for how to write an appeal letter for deadline extension.

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