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Sample Apology Letter For Absence

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    You missed an appointment or duty without notice? It is important to write an apology letter for absence to explain to those involved with the appointment or duty you failed to attend. Below is a guide on how to write the letter.


    In the introduction, reveal your identity by giving your names, contact information and the reason for writing the letter. In this case, the reason is because of missing the appointment without notice.


    In most appointments like meetings or even work, people send in apologies for absence. However, if you are absent without apology like in the situation where you will be writing this letter, you will need to tell the reader more about why you missed the appointment.


    In this part, you need give the reader an explanation that can make them believe that you will not be absent again without notification in good time. Also include what you intend to do to cover up for what you lost due to the absence.


    Under this part, tell the reader what you think needs to be done to make sure that the goals of the appointment are not lost due to your absence. Below is an example of how a sample apology letter for absence should look like.

    Example Of Apology Letter For Absence

    (Sender Name)
    (Sender Title/Position)
    (Sender Organization Name)
    (Sender Street Address)
    (City, State, Zip Code)


    (Recipient Name)
    (Recipient Title/Position)
    (Recipient Organization Name)
    (Recipient Street Address)
    (City, State, Zip Code)

    Dear (Name),

    RE: Apology letter for absence

    Please accept my apology for absence from the Achievers Sacco Annual General meeting that took place on April 26th 2012. The meeting was important in reviewing the progress made by the group in the year that just ended.

    However, I was not able to attend it because just as I was leaving the office to the venue, I received a distress call from the police notifying me that my wife and children had been involved in an accident and had to rush to St. John’s Hospital to check on their condition.

    Currently, they are still recuperating at the hospital in good condition. I have gone through the minutes of the meeting and understood the contents. As for the monthly contribution, I will remit mine in good time.

    However, for the fine that is always charged on those who are absent without apologies, I suggest that mine be pushed to next month since I am not able to pay it immediately due to the matter at hand.

    Yours Sincerely,

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